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Built to make HR simpler
Ektefa is a Saudi cloud-based Human Resources Management System designed to simplify and streamline HR operations for organizations across all sectors.
From attendance and employee management to payroll, performance, recruitment, training, internal communication and employee self-service, Ektefa brings essential HR processes together in one integrated platform.
Our goal is to help organizations reduce manual work, organize their workforce data, improve operational efficiency, and enable HR teams to focus on what matters most: people and business growth.
It started with a real HR challenge
The idea behind Ektefa came from challenges we repeatedly observed across organizations: multiple disconnected systems, manual processes, scattered employee data, and too much time spent on routine administrative work.
That is why Ektefa was created. We built a platform that brings essential HR operations together in one place and helps organizations manage their workforce with greater efficiency, flexibility and clarity.
Our goal was never to build just another HR system. We wanted to create an experience that makes everyday work easier for employees, HR professionals, managers and business leaders.
Because HR should be simpler
We believe good technology should reduce complexity, not create more of it. That is why Ektefa is built around four core principles.
Simple
Clear and practical interfaces designed to help users complete their work efficiently.
Integrated
Employee data, attendance, payroll, requests, performance, recruitment, reports and many other HR processes are managed within one ecosystem.
Flexible
Ektefa adapts to different company sizes, sectors, organizational structures, workflows and internal policies.
Built for Saudi Arabia
Developed specifically with the needs of organizations operating in the Saudi market in mind.
One platform for the employee journey
Ektefa provides organizations with a comprehensive suite of HR capabilities.
Employee management
Employee records, contracts, employment information and documents in one centralized electronic file.
Attendance and time
Attendance, departure, work schedules, shifts, field employees, overtime and late attendance.
Payroll and wages
Payroll, allowances, deductions, bonuses, incentives, loans, advances and final settlements in one integrated environment.
Leave and requests
Leave types and balances, employee requests, approval workflows, permissions, remote work and overtime.
Employee self-service
HR services through the Ektefa mobile application — submit requests, track approvals and manage attendance-related actions from anywhere.
Performance management
Highly flexible evaluation cycles, configured to the organization's own criteria and policies.
Learning and development
Employee training, development programmes, courses and related activities managed inside the platform.
Recruitment
Recruitment and applicants managed in Ektefa, with integration into the Kader recruitment platform to automate job publishing and candidate management.
Reports and analytics
More than 100 detailed reports, with dashboards that help HR monitor daily operations and decide on better evidence.
Internal communication
Internal messaging, company announcements, employee calendars and company-wide events.
From the office to the field
Work environments are different, so Ektefa provides several attendance methods: compatible attendance devices, Ektefa biometric devices, and the MUAREF family of solutions.
MUAREF Location
Attendance registered through the Ektefa application from predefined approved locations — suited to project sites, branches, stores and multi-location operations.
MUAREF Direct
For employees whose work means moving between locations or making field visits, recording attendance from permitted locations according to company policy.
MUAREF QR
Contactless attendance through a dynamically changing QR code, scanned with the Ektefa self-service application.
MUAREF Device
A dedicated device built to work with MUAREF QR — ready to use, and able to operate offline.
Ektefa attendance devices
Facial recognition, fingerprint and card, integrated directly with the Ektefa platform.
Grow without system limitations
Flexible workflows
Every organization has its own approval structure and internal policies. Ektefa allows highly flexible workflows, with approval paths assigned by permission group, role, department, company or operational requirement.
Unlimited structure
An unlimited number of companies and branches, with multiple legal entities under one group each keeping independent data, policies, settings, permissions and workflows where required.
Every employee is a user
Every employee included in a subscription can be a system user, with detailed permissions by role, responsibility, department or permission group.
Developed with real HR experience
Built with HR professionals
Ektefa has evolved with contributions from more than 500 HR professionals, whose practical experience shaped the platform around real day-to-day operational needs.
Developed in Saudi Arabia
Built locally in Riyadh by the development team of ZADIP GROUP LTD, and hosted within the Kingdom.
Designed for the Saudi market
Regulatory and market developments are continuously monitored and the platform updated accordingly, while organizations keep significant flexibility to configure their own policies.
Connect Ektefa to your business systems
Ektefa provides an integration portal and comprehensive integration documentation that enable customers to manage many integration requirements directly. The platform also supports:
- Integration with selected approved ZKTeco attendance devices.
- Direct device connectivity without third-party intermediary subscriptions in supported cases.
- Integration with Odoo.
- An Odoo add-on for automated synchronization.
- Integration capabilities for connecting Ektefa with other business systems.
HR services from the employee's phone
The Ektefa mobile application enables employees and managers to complete a wide range of HR activities directly from their phones. Employees can:
- Submit leave requests.
- Request attendance corrections.
- Justify late attendance.
- Submit permission requests.
- Request official letters.
- Submit loan requests.
- Request remote work.
- Submit overtime requests.
- Register attendance through supported MUAREF services.
- Access employee services.
- Send greeting cards.
Managers can also review and approve requests directly through the mobile application.
Payroll built on data you already have
Ektefa connects attendance, employee data, financial entitlements, allowances, deductions, overtime and leave within one integrated workflow.
Payroll is prepared from information already in the system, which reduces repetitive manual work and improves consistency. Different payroll policies can be configured by company, branch or employee category.
Good decisions need clear information
Ektefa provides more than 100 detailed reports covering different HR processes, along with dashboards that help HR professionals monitor daily operations and identify important workforce indicators.
Reports can also be exported for further analysis when needed.
The impact we make every day
Smarter HR, less complexity
Our vision is to build an HR ecosystem that helps organizations manage their human capital more efficiently while giving HR teams the tools they need to support growth.
We want information to be easier to access, processes to be simpler, and decisions to be clearer.
Simplifying operations so you can focus on what matters
- Automate repetitive HR processes.
- Reduce manual work.
- Improve employee experience.
- Improve operational visibility.
- Organize HR information.
- Connect HR processes within one integrated experience.
- Give HR teams more time to focus on strategic priorities.
What we build on
Simplicity
We build solutions that are practical, clear and easy to use.
Reliability
HR operations are critical to every organization, and we build Ektefa with that responsibility in mind.
Continuous development
We listen to customers and HR professionals and improve the platform based on real operational needs.
Customer focus
We build solutions around the real challenges organizations face.
Innovation
We keep exploring smarter ways to simplify HR operations and improve the employee experience.
Flexibility that fits the way you work
Whether employees work from one office, multiple branches, project sites, retail locations or in the field, Ektefa can be configured to support the organization's operating model.
A partner in your organization's growth
We do not see Ektefa as simply another software system. We see it as an HR technology platform that grows with the organization.
From managing the first group of employees to operating across multiple companies, branches, departments and work locations, Ektefa is built to keep HR operations organized, flexible and easier to manage.
Ready for a simpler HR experience?
Discover how Ektefa can help your organization streamline HR operations, empower employees, and give your HR team more time to focus on what matters.